TOUR COST, RESERVATIONS & PAYMENTS: The total number accepted for the tour is limited. Completed reservation application and $200.00 (non-refundable) per person deposit MUST BE RECEIVED IN THE VARSITY SPIRIT LLC OFFICE on or before the dates listed below: (This deposit is credited towards your total cost.)
Quad (4 people in a room): $808.00
Triple (3 people per room): $854.00
Double (2 people per room): $972.00
Single: Participants may not room by themselves.
Quad (4 people in a room): $768.00
Triple (3 people per room): $814.00
Double (2 people per room): $932.00
Single (one person per room): $1195.00
*Note: For those staying at a Walt Disney World Resort Hotel and parking a vehicle overnight an additional $19 per night parking fee will be added to your room charges upon check out.
- If you attended camp in June, deposit deadline is July 11, 2019.
- If you attended camp in July, deposit deadline is August 8, 2019.
- If you attended camp in August, deposit deadline is September 5, 2019.
After September 5, please call the Varsity Spirit LLC office for availability.
FINAL PAYMENT IS DUE IN THE VARSITY SPIRIT LLC OFFICE ON OR BEFORE OCTOBER 3, 2019. UNIFORMS WILL NOT BE SHIPPED UNTIL THE BALANCE OF PAYMENT IS MADE.
- Prices are based on room occupancy. Varsity Spirit LLC does not assign roommates.
EXTRA NIGHTS: A limited number of rooms are available for Monday, November 25 or Friday, November 29. It will be an extra $235 per room per night to extend your stay. Please indicate if you wish to purchase an extra night. Early onsite registration will be available for those purchasing the extra nights beginning Monday, November 25 at 8:00 am to receive tickets, etc.
*Adding an extra night DOES NOT automatically upgrade your Park Hopper®
TICKET UPGRADE: You may upgrade your 4 day Park Hopper® to a 5 day Park Hopper® for $40 per person. Please indicate on your rooming list if you wish to do this.
FINAL PAYMENT: If final payment is not received by October 3, 2019, and special written arrangements are not made and approved with Varsity Spirit LLC PRIOR to the October 4 deadline,you will automatically be removed from the tour, which will result in a complete forfeiture of all monies paid.
CHAPERONES: EACH All-American MUST HAVE AT LEAST ONE ADULT CHAPERONE. However, if there is more than one All-American attending from your school, you may have one chaperone for up to three All-Americans. Adult Chaperones must be 21 years of age or older. Varsity Spirit LLC is not responsible for supervising the All-Americans.
COMMUTER PARTICIPANT PRICE: A commuter must live within an 85 mile radius of Orlando, Florida. Commuter price is $572 per participant and is only available to parade participants. Family and friends will be able to add on additional meals or park tickets once the registration is processed.
The commuter participant package includes:
- Souvenir t-shirt
- Participation in the Magic Kingdom® Park Thanksgiving Day Pre-Parade
- One day, one park Walt Disney World® admission ticket for parade day participant
- Orientation dinner Tuesday night at Disney’s Coronado Springs Resort for participant
- DOES NOT include transportation to or from scheduled events
THE COST OF YOUR TRIP INCLUDES:
BUS TRANSPORTATION: Deluxe air conditioned buses for the group’s exclusive use during the entire stay at the Walt Disney World® Resort, including round trip airport transfers for arrival and departure days from the Orlando International Airport (MCO). AIRPORT ARRIVALS will be handled through Disney’s Magical Express. You will receive further information on Disney’s Magical Express once you have registered for the event.
ACCOMMODATIONS: Accommodations will be provided at Disney’s Coronado Springs Resort. Space is limited and will be accepted on a first-come first-served basis. In the event the Disney’s Coronado Springs Resort sell out of rooms, depending on demand, we will try to make arrangements with an off-property hotel (prices may vary).
- Walt Disney World® Resort 4-Day PARK HOPPER® Ticket (unlimited admission into Magic Kingdom® Park, Epcot®, Disney’s Hollywood Studios®, and Disney’s Animal Kingdom® Theme Park for four days)*
- Special pre-parade performance in the Magic Kingdom® Main Street USA parade.
- Special souvenir T-shirt for participants and non-participants
- Transportation to and from all scheduled events
- Traditional Thanksgiving Day dinner
- Tips and taxes for all services
- All Walt Disney World® Resorts PARK HOPPER® Tickets are date limited.
MEALS: One orientation dinner on Tuesday at Disney’s Coronado Springs Resort, one buffet breakfast and Thanksgiving dinner on Thursday at Disney’s Coronado Springs Resort.
UNIFORM: Includes top, skirt (pants for males), briefs and poms. Female participants will need to bring a white turtleneck (not included with uniform). All participants will need to bring white socks and predominantly white tennis shoes. Uniforms will be shipped two weeks prior to the event. Learn more here.
THE COST OF YOUR TRIP DOES NOT INCLUDE:
- Meals not specified
- Transportation from your hometown to Orlando, FL
- Optional expenses
- Personal items
- Any other items not mentioned as included
- Any medical treatment needed
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TERMS & CONDITIONS
TOUR ORGANIZER: This tour is being organized for selected All Americans of the Universal Cheerleaders Association, Universal Dance Association, National Cheerleaders Association, National Dance Alliance divisions and Urban Cheerleading Experience of Varsity Spirit LLC.
Varsity Spirit LLC: 6745 Lenox Center Court, Suite 300, Memphis, TN 38115; Telephone 888-243-3782 or 800-326-2383; Fax 901-387-4357.
TRAVEL ARRANGEMENTS: If your All American is flying to Orlando International Airport, we recommend you use ALTOUR to make your flight arrangements. If there are flight delays or weather cancellations on arrival or departure days, they will be able to accommodate you better with tickets purchased through ALTOUR. To purchase flights call 1-866-719-0379.
CANCELLATIONS AND REFUNDS: For cancellations received on or before September 5, 2019 all monies will be refunded with the exception of the $200.00 per person deposit. For cancellations made between September 6, 2019 and October 3, 2019, an additional $100.00 per person penalty will apply to cover entertainment guarantees.
FOR CANCELLATIONS RECEIVED AFTER OCTOBER 3, 2019, THERE WILL BE NO REFUNDS.
All cancellations must be made in writing to Varsity Spirit LLC and may be faxed to Varsity Spirit LLC Orlando Thanksgiving Tour at 800-969-8295 or emailed to LaKeisha Kearney at firstname.lastname@example.org. We will not accept cancellations by phone.
CONFIRMATION: After completed reservation application and deposit are received, a reservation confirmation will be sent to you via email. Information regarding the performance and confirmed rooming list will be sent to you in late September. A link with your routine and your uniform will be sent to you two weeks prior to the event.
RESPONSIBILITY DISCLOSURE NOTICE: VARSITY SPIRIT LLC, D.B.A. UNIVERSAL CHEERLEADERS ASSOCIATION, UNIVERSAL DANCE ASSOCIATION, NATIONAL CHEERLEADERS ASSOCIATION, NATIONAL DANCE ALLIANCE AND URBAN CHEERLEADING EXPERIENCE, divisions of VARSITY SPIRIT LLC, act only as an agent in connection with the tour offered herein and its liability is limited. The travel services including air transportation, carriage by land, hotel accommodations, restaurants, and related services are provided by independent third parties not under the control of VARSITY SPIRIT LLC. VARSITY SPIRIT LLC shall NOT bear any liability to the passenger or any third party for any injury, damage, loss, accident, delay, or irregularity which may be occasioned either by reason or any defect, through the acts of defaults of any company or person engaged in conveying the passengers or in carrying out the arrangements of the tour and/or performance events, venues, etc. as a direct or indirect result of acts of God, dangers incident to fire, breakdown in machinery or equipment, acts of governments or other authorities, acts of terrorism, civil disturbances, strikes, riots, theft, unhealthy conditions, pilferage, epidemics, quarantines, medical, or customs regulations, or from any other causes beyond the control of VARSITY SPIRIT LLC. VARSITY SPIRIT LLC shall not be liable for any losses or additional expenses due to delay or changes in schedule or any other causes. The right is reserved to decline, to accept, or to retain any tour passenger should such person’s health or general deportment impede the operation of the tour to the detriment of other passengers. No refunds for tour portions or unused services can be made unless agreed prior to the scheduled deadlines. Your retention of tickets, reservations, or bookings after issuance shall constitute a consent to the above and agreement on your part to convey the contents herein to your traveling companions. Payment of any deposit of final payment shall be deemed to constitute consent be each passenger to these terms. Baggage is carried at the owner’s risk and baggage insurance is strongly recommended. It is also recommended that each participant in this tour have his or her own attorney review this RESPONSIBILITY DISCLOSURE NOTICE before indicated his or her consent by signing the reservation form.